ClickUp Alternatives for Personal Use in 2026: 5 Picks
ClickUp's free plan caps storage at 60 MB and 5 Spaces. Compare Trello, Notion, Todoist, Super Productivity and Vikunja for solo use, with prices.
•4 min read•Project & Task Management
Verdict:For one person, Todoist or Trello are the lightest swaps, Notion suits notes plus tasks, and Super Productivity or Vikunja fit people who want their data on their own device or server.
Quick comparison
| Tool | Price | Platforms | Best for | Tested |
|---|---|---|---|---|
| Todoist | Free Beginner plan; Pro US $5 per month billed yearly | Web, Windows, macOS, iOS, Android | One person who wants a fast task list and a CSV import path from other tools | Docs only |
| Trello | Free; Standard $5 per user per month billed annually | Web, iOS, Android | Solo planning on Kanban boards without learning a project-management suite | Docs only |
| Notion | Free for individuals; Plus $10 per member per month | Web, Windows, macOS, iOS, Android | Keeping notes, wikis and task databases together for one person | Docs only |
| Super Productivity | Free (open source, MIT) | Windows, macOS, Linux, Android, iOS, Web | People who want tasks stored on their device and issues pulled in from Jira or GitHub | Docs only |
| Vikunja | Self-hosted free; Cloud Personal 4 EUR per month | Web, Self-hosted | Self-hosters who want an open-source task app on their own server | Docs only |
Independent comparison. Paid placements are labelled separately; editorial links earn no affiliate commissions. Learn more.
Good fit if
- You use ClickUp alone and rarely touch its docs, whiteboards or dashboards
- You want a simpler task list or board with a free plan
- You prefer to keep tasks on your own device or server
Not ideal if
- You run a team that depends on ClickUp automations and dashboards
- You need one tool for tasks, docs, chat and time tracking for a company
- You need enterprise controls such as SSO
Short answer: for personal use, Todoist is the lightest swap if you mostly keep task lists, Trello if you think in boards, and Notion if notes matter as much as tasks. Super Productivity and Vikunja suit people who want their data on their own device or server. ClickUp's free plan allows unlimited members but caps file storage at 60 MB.
What matters when you use ClickUp alone
ClickUp's pricing page says the Free Forever plan has unlimited members and guests, but only 60 MB of file storage, 5 Spaces, 5 active automation rules and 100 automation actions a month. Dashboards are trial-only, and the plan includes 1 form, 1 wiki and 3 whiteboards.
ClickUp's own personal-use post mentions 100 MB of storage, which does not match the pricing page, so plan around the lower figure. The numbers below come from each vendor's own page. The ClickUp pricing page also shows two sets of paid plans, with Core at $9 per user per month and an earlier Unlimited plan at $7.
For one person, five criteria decide the swap:
- Solo fit: a free plan that does not depend on adding teammates.
- Free-plan caps: storage, project counts and automation limits you would hit alone.
- Simplicity: a task list or board instead of a full work platform.
- Data control: offline use, self-hosting or easy export.
- Moving your tasks: an import path for what you already have.
Todoist
Todoist is a task manager that runs on web, Windows, macOS, iOS and Android. On its pricing page, the free Beginner plan allows 5 personal projects, 3 filter views, 5 MB file uploads and one week of activity history. Pro is US $5 a month billed yearly, or $7 billed monthly.
The five-project cap is the main limit if you run many areas of life in separate projects. According to Todoist's CSV help article, you choose Manage data, then Import from CSV, and each project supports up to 300 tasks. Columns such as TYPE, CONTENT, PRIORITY and INDENT map tasks, sections and subtasks.
Trello
Trello is a Kanban board tool. According to its pricing page, the free plan includes up to 10 boards per Workspace, up to 10 collaborators, 250 Workspace command runs a month and 10MB per file, with unlimited storage overall. Standard is $5 per user per month billed annually, or $6 billed monthly.
Trello fits solo planning that works as cards moving across columns, such as a content pipeline or a job search. The 250 command runs a month is more room for automations than ClickUp's 100 actions, though the two are counted differently. Our Trello alternatives page covers the other direction.
Notion
Notion combines notes, wikis and databases. Its pricing page says the Free plan is $0 per member per month and aimed at individuals, a solo workspace has unlimited pages and blocks, and uploads are limited to 5 MB each. Free also allows 10 guests and 7 days of page history. Plus is $10 per member per month.
Notion works as a personal ClickUp replacement when your tasks live next to your notes. The caps only bite when you add a second member, since the block limit applies to workspaces of two or more. It is a general workspace rather than a dedicated task app, so it asks for more setup than Todoist. See Notion alternatives if it turns out to be too much.
Super Productivity
Super Productivity is a free, open source task app. According to its website, it is available for Windows, macOS, Linux, Android, iOS and the web, stores tasks on your device by default, and works offline without an account. Sync is optional through Super Sync, WebDAV or Dropbox, and you can export your data at any time.
It is licensed under MIT, per the project licence file. It integrates with GitHub, GitLab and Jira, so developers can pull issues into a daily plan.
Vikunja
Vikunja is an open-source to-do and project app that you can run yourself. Its pricing page says self-hosting is free for personal use or an entire company, with all core features included, and that you handle maintenance, updates and backups. There is no free cloud tier. Cloud Personal costs 4 EUR a month or 40 EUR a year, with 10GB of attachment storage and a 14-day trial.
The source and AGPL-3.0 licence are on GitHub. Pick Vikunja if you already run a home server or VPS and want to keep your task data off a vendor's cloud. If you do not want to maintain a server, pay for Cloud Personal or choose one of the hosted tools above.
Comparison for one person
| Tool | Free plan limits | Paid price | Open source | Data location |
|---|---|---|---|---|
| Todoist | 5 projects, 3 filters, 5 MB uploads | Pro US $5/month yearly | No | Vendor cloud |
| Trello | 10 boards, 250 command runs/month, 10MB files | Standard $5/user/month yearly | No | Vendor cloud |
| Notion | 5 MB uploads, 7-day history | Plus $10/member/month | No | Vendor cloud |
| Super Productivity | None listed | None listed | Yes (MIT) | Your device by default |
| Vikunja | Self-host unlimited | Cloud Personal 4 EUR/month | Yes (AGPL-3.0) | Your server or Vikunja Cloud |
How to choose
If you mostly want a daily to-do list with reminders, use Todoist and stay within its five projects. If you plan visually, such as a content calendar or a project with stages, use Trello. If your tasks are tied to notes and reference pages, use Notion and keep the workspace to yourself so the free caps never apply.
If you want your data to stay local or on your own server, start with Super Productivity for a desktop and phone app, or Vikunja if you want a web app you control. For wider lists, see free project management software and open-source project management software.
Limits of this review
No tool was installed or tested. ClickUp's help-centre export pages could not be opened, so export limits are not described. Paid plan details for teams are mostly skipped because this page is about solo use.
FAQ
Is ClickUp free for personal use?
Yes. According to ClickUp's pricing page, the Free Forever plan allows unlimited members, but it caps file storage at 60 MB and Spaces at 5, and allows 100 automation actions a month. ClickUp's own blog post about personal use mentions 100 MB of storage, which differs from the pricing page.
What is a free open-source alternative to ClickUp for personal use?
Super Productivity is free and open source under the MIT licence, with apps for Windows, macOS, Linux, Android and iOS. Vikunja is open source under AGPL-3.0 and can be self-hosted at no cost, according to its pricing page. Both keep the data under your control.
Is there a ClickUp alternative on GitHub?
Yes. Vikunja's licence file on GitHub shows AGPL-3.0, and Super Productivity's licence file on GitHub shows MIT. Both projects are free to run yourself or use on your own device. Check each repository for recent releases and open issues before moving your tasks, since a project with little recent work is a risk for long-term use.
Can I self-host a ClickUp alternative?
Vikunja can be self-hosted for free, with core features included. Its pricing page notes you handle server maintenance, updates and backups yourself. Super Productivity keeps tasks on your device by default and can sync through WebDAV or Dropbox instead of a hosted service.
Can I import my tasks into Todoist?
Todoist has a CSV import. According to its help article, you choose Manage data, then Import from CSV, and each project supports up to 300 tasks. Columns such as TYPE, CONTENT, PRIORITY and INDENT map tasks, sections and subtasks. Test with a small project first.
Which ClickUp alternative has the lowest paid price for one person?
Vikunja Cloud Personal is 4 EUR a month or 40 EUR a year. Todoist Pro is US $5 a month billed yearly. Trello Standard is $5 per user per month billed annually, and Notion Plus is $10 per member per month. Super Productivity lists no paid plan.
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Kevin Fan
Kevin Fan is a SaaS founder. He runs Free Instead Of, which tracks free and open-source alternatives to paid software and checks each price and free-plan limit against the vendor's own pages.
Methodology
Official pricing and download pages for ClickUp, Trello, Notion, Todoist, Super Productivity and Vikunja were reviewed on 2026-10-26, plus ClickUp's own personal-use blog post. Reddit threads could not be opened in this review, so no community sentiment is reported.